Ethical Fundraising Policy
Edmonton Community Foundation (ECF) undertakes a limited amount of fundraising and abides by the Donor Bill of Rights (see appendix A). ECF is also a member in good standing with Imagine Canada.
1) In this Policy:
- “Charter” means the Edmonton Community Foundation Act together with the by-laws, policies, and procedures of ECF as they exist from time to time;
- “Person acting on behalf of ECF” or “person seeking or receiving funds on behalf of ECF” includes a volunteer, employee, or contracted third party; and
- “Planned Gift” means a gift that enables donors to make larger gifts than they could make from their income and as such describes any major gift, made in lifetime or at death, as part of a donor’s overall financial and/or estate planning.
1) ECF honours donors’ and prospective donors’ requests to:
- Limit the frequency of contact;
- Not be contacted by telephone or other technology;
- Receive printed material concerning the organization; and
- Discontinue contact.
2) ECF does not sell, rent, exchange, or otherwise share its donor list.
3) ECF honours donors’ requests to remain anonymous.
4) ECF encourages donors to seek independent advice regarding gifts described as Planned Gifts and/or gifts that may significantly affect the donor’s particular circumstances (including but not limited to financial, taxation, or family matters)
5) ECF will issue appropriate receipts for all gifts made, in compliance with all regulatory requirements affecting ECF (such as, but not limited to, the Income Tax Act, Canada).
6) Any person seeking or receiving funds on behalf of ECF must:
- Act with fairness, integrity, and in accordance with all applicable laws;
- Cease contacting a prospective donor who states that s/he does not wish to be contacted;
- Disclose immediately to ECF any actual or apparent conflict of interest or loyalty;
- Not accept donations for purposes that do not comply with ECF’s Charter;
- Identify his or her affiliation to ECF (e.g. staff, volunteer, contracted third party); and
- Secure and safeguard any confidential information, including credit card information, provided to them by donors.
7) Any person acting on behalf of ECF must not make claims that cannot be upheld or are misleading.
8) All fundraising solicitations by a person acting on behalf of ECF must:
- Be truthful;
- Accurately describe ECF’s activities;
- Disclose ECF’s name;
- Disclose the purpose for which funds are requested;
- Disclose, upon request, whether the individual or entity soliciting donations is a volunteer, employee, or contracted third party; and
- Identify the circumstances in which ECF will issue official donation receipts.
9) Any fundraising materials distributed by or on behalf of ECF must include its address or other contact information.
10) ECF does not exploit its beneficiaries. Those acting on behalf of ECF will be sensitive in describing those ECF serves and fairly represent their needs and how these needs will be addressed.
11) ECF does not, directly or indirectly, pay finder’s fees, commissions, or percentage compensation based on contributions.
14) ECF provides, upon request, current available information on its gross revenue, net proceeds, and costs of any fundraising activity.